P20 Statewide Longitudinal Data System Assessment


TO:

 

HONORABLE HANK COE

HONORABLE MATT TEETERS
 

FROM:

Flint Waters, State Chief Information Officer

 

SUBJECT:

 

P20 Statewide Longitudinal Data System Assessment

 

DATE:

 

October 24, 2013

 

CC:

 

Tony Young, Deputy Chief of Staff, Office of the Governor



EXECUTIVE SUMMARY

At the request of the chairmen of the Joint Education Committee (JEC), the Department of Enterprise Technology Services (ETS) is providing an update on the progress of the P20 Statewide Longitudinal Data System (SLDS) and associated 2012 Needs Assessment.

“A description of major findings of the SLDS needs assessment which was reported at the July 15-16 JEC meeting, as undertaken by ETS through the P20 SLDS task force; what specific steps ETS and the task force have undertaken to address the needs assessment; and an update on the establishment of a data governance structure including specific progress and timelines under data sharing agreements defining each agency's contribution to the SLDS.”


2012 Budget Bill Section 326. Education Accountability Data Systems

Maintaining and supporting efforts for the Wyoming P-20 Statewide Education Longitudinal Data System


  • A Needs Assessment for the P20 SLDS was completed and provided to JEC in December 2012. This information is being used to inform the ETS FY 2015-16 Biennium Budget request, data governance program and technical infrastructure.


  • The major findings include:

    • Due to limited cross-agency data structures, there is a need to better facilitate analytical capabilities through a secure process for data transmission.

    • There are inconsistencies between vocabulary, terms and definitions of individual record data across agencies.

    • Wyoming should consider best practice examples to minimize risk and costs.

    • A comprehensive governance structure is critical to the success of this effort.

    • A priority for ensuring data privacy is fundamental - “A key role ETS must play is in protecting the data and the needs of the stewards of the data.”

    • Many agencies lack the research abilities and resources to make appropriate use of the knowledge a P20 SLDS can deliver.



  • P20 SLDS Task Force Members include:

State Agencies, Boards and Commissions

    • Professional Teaching and Standards Board

      • 2010 Original Members: None

      • 2013 Current Members: Andrea Bryant

    • Wyoming Community College Commission

      • 2010 Original Members: Joe McCann

      • 2013 Current Members: Joe McCann, Andy Corbin and Geir Solvang

    • Wyoming Department of Education

      • 2010 Original Members: Laurel Ballard and Meredith Bickell

      • 2013 Current Members: Dianne Bailey, Jed Cicarelli and Leslie Zimmerschied

    • Wyoming Department of Enterprise Technology Services

      • 2010 Original Members: N/A

      • 2013 Current Members: Laurel Ballard (Facilitator)

    • Wyoming Department of Family Services

      • 2010 Original Members: None

      • 2013 Current Members: Jillian Balow and Tony Lewis

    • Wyoming Department of Health

      • 2010 Original Members: None

      • 2013 Current Members: Lisa Peterson and Becky Wight

    • Wyoming Department of Workforce Services

      • 2010 Original Members: None

      • 2013 Current Members: Tom Gallagher, Tony Glover and Sheila Ricely


Postsecondary

  • Casper College

    • 2010 Original and 2013 Current Members: Lynn Fletcher

  • Central Wyoming College

    • 2010 Original Members: John Wood

    • 2013 Current Members: John Wood and Martha Davies

  • Eastern Wyoming College

    • 2010 Original and 2013 Current Members: Kimberly Russell

  • Laramie County Community College

    • 2010 Original and 2013 Current Members: Chad Marley and Ann Murray

  • Northern Wyoming Community College District

    • 2010 Original and 2013 Current Members: Sharon Elwood

  • Northwest College

    • 2010 Original and 2013 Current Members: Lisa Smith

  • University of Wyoming

    • 2010 Original Members: Daniel Ewert (committee co-chair) and Tammy Aagard (committee co-chair)

    • 2013 Current Members: Jo Chytka, Jennifer Chavez and Cony Pownell

  • Western Wyoming Community College

    • 2010 Original and 2013 Current Members: Jackie Freeze


Wyoming School Districts

  • 2010 Original Members:

    • Platte #1 - Dave Barker and Fremont #25 - Craig Beck

  • 2013 Current Members:

    • Platte #1 - Dave Barker, Washakie #1 - David Nicholas and Natrona #1 - Drew Walker

Other Entities

  • Head Start

    • 2010 Original Members: None

    • 2013 Current Members: Anita Sullivan

  • P-16 Council

    • 2010 Original Members: Rollin Abernathy and Audrey Kleinsasser

    • 2013 Current Members: None (P-16 Council is dissolving)


  • Early childhood entities were not included in the Needs Assessment due to time constraints. They now have been identified and are beginning to participate in the P20 SLDS Task Force providing valuable information and feedback for the development of the P20 SLDS solution. These entities include the Department of Family Services, Department of Health, Department of Workforce Services and community Head Start programs.


  • There has been a collaborative effort in developing a comprehensive P20 SLDS Memorandum of Understanding (MOU) among the participating entities. The MOU will enable and define the terms for data sharing. The entities involved in the MOU are ETS, the University of Wyoming, Wyoming community colleges, Wyoming Community College Commission, Department of Education, Wyoming school districts, Department of Workforce Services, Department of Family Services, Department of Health and community Head Start programs.

  • The data governance structure for the P20 SLDS solution has been recommended by the P20 SLDS Task Force. The recommendation is in alignment with similar State IT and data governance structures shepherded by ETS. The data governance structure has been included in the P20 SLDS MOU. The signing of the P20 SLDS MOU will represent an acceptance and willingness to participate in the P20 SLDS data governance program. The attached project timeline provides additional information on the establishment of the P20 SLDS data governance.