2014-09-19 Privacy Task Force


DATE: September 19, 2014
TO:

Task Force on Digital Information Privacy

FROM:

Meredith Bickell, Deputy Director  MB_Initials.png

SUBJECT: P20W Statewide Longitudinal Data System

CC:

Tony Young, Deputy Chief of Staff

Flint Waters, State Chief Information Officer


EXECUTIVE SUMMARY:

At the request of the Task Force on Digital Information Privacy, the Wyoming Department of Enterprise Technology Services (ETS) is providing an update on activities related to pre-school through workforce statewide longitudinal data system (P20W SLDS).


Wyoming policy makers and legislators are under ever-increasing pressure to ensure the economic viability and competitiveness of their state. In January 2014, the Legislative Service Office (LSO) compiled questions from both Legislators and the public relevant to the Wyoming P20W SLDS, the responses (http://goo.gl/eWAovS) provided by ETS are attached.


The majority of states have undertaken a traditional approach in implementing P20W SLDS solutions through a centralized data repository constructed to store data collected from school districts and postsecondary institutions. The centralized SLDS model provides a data warehouse to store all participating agency SLDS data causing the security and data quality to be managed by the data warehouse entity. These solutions typically are deployed within departments of education.


In recent efforts, a few states have looked outside their departments of education to build, maintain and manage P20W SLDS solutions, and similarly Wyoming Legislators tasked the development to ETS. ETS provides an objective and innovative view to deploying technologies including enterprise scaled solutions. The approach ETS is taking for establishing the P20W SLDS does not follow the traditional approach of creating a central repository of all shared student data. Instead, much of the data will remain with the entity responsible for that data. This approach is becoming known as a federated SLDS model. With federated SLDS models, participating agencies retain ownership, security responsibilities and data quality assurances, allowing for Personally Identifiable Information (PII) to not be retained in a central location. The federated SLDS model will allow for the implementation of multiple layers of security.


ADDITIONAL INFORMATION:

  • In July 2012, ETS was tasked to evaluate and plan for a P20W SLDS that would incorporate pre-school through workforce information for the education community expanding the capacity of existing systems.


  • To deliver the technical requirements of a P20W SLDS as required by the Legislature, a needs assessment was completed in late 2012, which resulted in moving forward with a Request for Proposal (RFP).


  • A data governance structure for the P20W SLDS solution has been recommended by the P20W SLDS Task Force. The recommendation is in alignment with similar State IT and data governance structures shepherded by ETS. The data governance structure has been included in the P20W SLDS Memorandum of Understanding (MOU). The signing of the P20W SLDS MOU will represent an acceptance and willingness to participate in the P20W SLDS data governance program.